Smarter Content Management Starts Here: Introducing Our Latest Dashboards
When teams grow, so does complexity. More content, more contributors, and more approvals often lead to one thing: confusion. That’s why we’ve built two powerful new dashboards — the Publishing Status and Approvals Status dashboards — to give teams real-time visibility into their content lifecycle.
These updates are purpose-built for the way modern teams actually work — especially in marketing and operations. Below, we’ll walk through what’s new and show you how these features are already solving real-world problems for fast-moving teams.
What’s New
✅ The Publishing Status Dashboard
This dashboard gives you a color-coded, real-time snapshot of all content in your workspace:
- Published Pages ✅: Content that’s live and visible.
- Unpublished Drafts 📄: Works in progress.
- Outdated Content 🟠: Pages that haven’t been updated in a while and may no longer be accurate.
- Failed Publish Attempts ❌: Pages that encountered issues during the publishing process.
You’ll also see a list of recently published pages, complete with quick links so you can jump directly into your latest work.
📝 The Approvals Status Dashboard
This dashboard gives you visibility into the state of content reviews and requests, including:
- Approved Pages 🟢
- Pending Approvals 🟡
- Rejected Submissions 🔴
- Expired Requests ⏳
Even better, it highlights approvals you’ve requested and those assigned to you, helping you stay on top of tasks without digging through threads or spreadsheets.
Real-World Use Cases for Marketing Teams
📊 Use Case 1: Launching a Cross-Channel Campaign
Problem: A marketing manager overseeing a product launch needs to monitor dozens of content assets: landing pages, email sequences, social posts, and more. Each item is created, reviewed, and published at a different pace.
How the Publishing Status Dashboard Helps:
- The manager can open the dashboard to instantly see what’s live and what’s still pending.
- Outdated drafts are flagged before they go live with stale messaging.
- Any publish errors (e.g., broken formatting or automation issues) show up immediately so the team can course-correct before campaign launch.
Result: No more scrambling to verify which content has shipped — the entire campaign’s status is visible at a glance.
✅ Use Case 2: Keeping Stakeholders in Sync on Approvals
Problem: Content writers often don’t know where their drafts stand in the review process. Who’s approved it? Who hasn’t looked? Has it been rejected or just forgotten?
How the Approvals Status Dashboard Helps:
- Writers can see exactly which of their requests are pending or expired.
- Reviewers have a central view of everything awaiting their approval, making it easier to triage and prioritize.
- Rejected submissions are clearly labeled, with context for why they didn’t make it.
Result: Faster approvals, fewer miscommunications, and more accountability across content stakeholders.
Real-World Use Cases for Operations Teams
🟠 Use Case 3: Monitoring Live SOPs and Document Currency
Problem: Operations teams maintain internal SOPs, but often lose track of which documents are up to date and which are outdated or expired.
How the Publishing Status Dashboard Helps:
- Outdated documents are automatically flagged for review, helping the team stay ahead of compliance risks.
- Recently published SOPs appear in a central list, making it easier for team members to verify the most recent version.
- If something fails to publish due to formatting or permission errors, it’s flagged right away — no more assuming the document is live when it isn’t.
Result: SOPs stay current and actionable, and issues are identified and addressed early — not during an audit.
⏳ Use Case 4: Preventing Lapsed or Forgotten Approvals for Critical Documents
Problem: Approval chains for sensitive or regulated documentation often involve multiple reviewers, which can lead to missed or forgotten requests.
How the Approvals Status Dashboard Helps:
- Expired requests are highlighted, helping operations leads follow up quickly before documentation becomes obsolete.
- Team members see clearly which approvals are still pending — and who’s responsible for the delay.
- Completed approvals are archived and traceable, supporting internal audits or external reviews.
Result: No more email-chasing or missed deadlines. Approvals stay on track, and compliance workflows run smoothly.
Why These Dashboards Matter
In marketing, publishing delays mean missed launch windows and inconsistent messaging. In operations, unclear review chains and outdated documentation can trigger costly mistakes. These new dashboards bring clarity where teams need it most — before problems become emergencies.
At a glance, you can now:
- Know what content is live, and what’s holding up.
- See what’s approved, what’s pending, and what’s stuck.
- Identify and fix publishing issues before they escalate.
- Stay aligned on what needs your attention — and what doesn’t.
Built for the Way You Work
We’ve designed these dashboards to integrate naturally with your team’s existing workflows:
- Slack notifications keep you informed in real time.
- Filter and search functions help you zero in on content by date, type, or team.
- Approvals and publishing tools work directly in Confluence, so you’re not jumping between tools or tabs.
No setup, no extra tools — just clarity, where you need it most.
See It In Action
Whether you’re preparing a campaign launch or managing internal knowledge at scale, these new dashboards are built to help your team publish with confidence and stay aligned without the chaos.
To learn more:
🔗 Capable for Marketing 🔗 Capable for Operations
Or reach out for a personalized walkthrough — we’d love to help you get the most from your workflows.
